Adopt a single flow for desk booking and carpark management.
Maximise Workspace Utilisation with Desk Booking Software
Enhance productivity with a smart, flexible desk booking system for modern hot desking
Effortless Desk Booking
Management with RICOH Spaces
RICOH Spaces is the perfect tool for managing your workplace, whether you have hot desks, fixed desks, or a combination of both. With its simple yet powerful desk booking software, policies, and assignment features, RICOH Spaces gives you greater control over your workspace and the flexibility to adapt as your business needs change.
Clear, actionable insights, and efficient management of your desk space are just a few clicks away with RICOH Spaces. The integration of smart desk booking system ensures your workspace operates efficiently, supporting modern work styles like hot desking.
Easy Desk Booking Management
for Hybrid Workplaces
for Hybrid Workplaces
Transform your workplace with interactive mapping and user-friendly desk booking capabilities.
Manage your desks, your way. The RICOH Spaces solution and fully customisable floor plans provide clear visibility and easy management of your desk space, with configurable policies available across each location, empowering you to:
Free up space in your workplace and understand your occupancy with multiple check-in options.
Gain complete flexibility with policies per building, allowing you to manage advanced bookings, check-in times, booking slots, and more using a robust desk booking system.
Create workplace zones to enhance capacity management, desk assignments, and zone-level analytics, offering actionable insights.
Quickly find Fire Marshalls and First Aiders using the Interactive Map, adding another layer of functionality to the hot desk booking system.
Quick and Easy Desk Booking
Employees can make desk bookings in three ways, either in advance or on the day, using:
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A mobile device with a user-friendly desk booking app.
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A desktop PC with interactive floor plans.
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QR codes located at the desk for instant reservations.
Giving Your Employees the Power To
Set their working status when not in the office
See who is in the office and when, encouraging better coordination
Delegate desk bookings for group management with ease
Prioritise their group of employees
Use the QR scanner for check-in interactions
Automate location-based check-ins to simplify daily workflows
Zone Management for Flexible Workspaces
RICOH Spaces gives you the flexibility to create multiple zones or neighbourhoods that can have various configurations, permissions, and desk booking modes, to best manage workgroups and promote collaboration.
Choose how employees book desks, such as using the Desk on arrival feature to promote hot desking and prevents duplicate bookings.
Manage large areas with ease by assigning users or groups directly to a zone of workspaces.
Assigned users can be allocated on a per-day-basis, allowing you to share zones based on a flexible hybrid working policy.
Simple and Flexible Desk
Booking System
Booking System
RICOH Spaces offers a range of flexible and cost-effective options to coordinate desk booking and resources across your organisation. With powerful features and actionable insights, our dynamic workplace experience platform ensures resources are utilised efficiently. Features include:
Easy-to-generate QR codes
Generate and print from within the platform or get them printed professionally.
Simple scanning of QR codes
On the day of the booking, the employee scans the QR code at their desk for a quick and simple check-in or hot desk booking.
Cancel no-shows
Set autocancel times for employees that don’t show up and monitor check-in behaviour in the Insights section.
Daily pass surveys
Use our daily pass surveys if you want visitors or employees to complete a questionnaire before gaining access to the building.